Booking Terms & Conditions

Sports Travel Managers - Booking Conditions General Provisions v1.2


Accuracy of Information and Limitation of Liability


Sports Travel Managers does not warrant the accuracy, completeness, or fitness for a particular purpose of any services provided by any third party supplier and to the maximum extent permitted by any law disclaims all implied warranties in connection with same. In no event shall we be liable for any injury, loss, claim, damage or any incidental or consequential damages, including but not limited to lost profits or savings, arising out of or in any way connected with the travel arrangements made.


Sports Travel Managers does not endorse or recommend any particular travel service provider. Sports Travel Managers and its third party suppliers take reasonable care that the travel information provided is correct but is subject to amendment at any time without notice. You acknowledge and accept that Sports Travel Managers provides information in good faith. You should make your own evaluation of the accuracy or completeness of any information, opinion and advice. You are solely responsible for the suitability of any travel services, which you purchase; Sports Travel Managers is not liable for any inconvenience caused or expense incurred as a result of any unsuitability of travel.


The role of Sports Travel Managers in relation to your travel arrangements is limited to facilitating your booking, arranging travel documentation, payments and refunds as applicable. Sports Travel Managers accepts responsibility for the performance of this role and for the negligence of its employees. However, to the maximum extent permitted by law, Sports Travel Managers disclaims all liability for any technical errors, corruption of any data, unauthorised access to your personal data, inaccuracies in information supplied by third parties, or failure by Sports Travel Managers to complete bookings where that failure is due to circumstances beyond its control. Sports Travel Managers accepts no responsibility or liability for any failure or delay on the part of any third party in providing travel services to you where your booking has been properly processed by it; nor is Sports Travel Managers responsible for any acts or omissions of airlines or other third parties in the course of delivery of such travel services. Where Sports Travel Managers is liable to you under these terms and conditions its liability will be limited to providing the relevant booking services again or to refunding money paid in relation to services not provided because of Sports Travel Managers's default.


Where refunds are due to you from third party suppliers of travel products or services, Sports Travel Managers will provide reasonable assistance to you in claiming such funds from those suppliers. Under no circumstances will Sports Travel Managers be liable for direct, indirect, consequential or incidental damages including but not limited to lost profits or savings or damages for disappointment. You are responsible to supply all passenger names exactly as they are on your passports. Passenger's names MUST be spelt correctly as per passport and match the name spelling on the ticket. You agree that any reissue of documents as a result of incorrect names will be at your expense, providing the change of name is permitted. It is important to check your flight times prior to the departure of each flight as airlines reserve the right to amend their flight schedules.


To the maximum extent permitted by applicable law, Sports Travel Managers grants no warranties, express or implied. Sports Travel Managers will not be liable to you for the breach of any alleged warranty.

Use of your contact information

You agree and consent that Sports Travel Managers may use, including sharing with third parties, your contact information (i.e. your name, physical / postal address and / or other contact details) for all purposes directly connected with your reservation request. Sports Travel Managers may disclose your personal information to travel service providers, organisations that provide services to Sports Travel Managers (more details in our Privacy Statement on, various law enforcement agencies and governments around the world for security, customs and immigration purposes. You can gain access to the information Sports Travel Managers holds about you by contacting Sports Travel Managers in writing at PO Box 2117, Warwick, WA 6024, Australia.


Travel Documentation

Passport, Visa and Health requirements are the responsibility of all individual travellers. Passports are required for all travellers departing Australia. Permanent residents travelling on a foreign passport must hold a valid Australian Re-entry Visa. All travellers’ passports must be valid for at least 6 months from the date of return to Australia. Some countries may require longer. In some instances it is necessary to have completely blank pages in your passport to allow for entry visas. Sports Travel Managers will assist in providing information. This information as well as other related information supplied by Sports Travel Managers is supplied in good faith and should be treated as a guide only. The final responsibility for ensuring documentation is correct is that of the individual traveller. Sports Travel Managers will not be held responsible for tickets lost by a third party, any charges associated with reissue and resending of documentation will be at your expense. In the event that you are travelling to a country or countries which do not require a visa for Australian passport holders, you must tell us if you have been arrested or convicted in respect of any offence or breach of law. Non disclosure of this information may lead to your being refused entry on arrival in certain countries. In that event, we take no responsibility whatsoever. If you do not wish to disclose such information to us, then you must contact the embassy of each country of destination and make your own arrangements in regard to entry to that country. Travellers to the USA must pre-register for the US Visa Waiver Program on website This must be done at least 72 hours prior to departure time. A travel authorisation number will be received, and must be presented along with ESTA documentation when checking in at the airport. Passengers other than Australian passport holders travelling under the visa waiver programme must produce a valid passport and relevant visa.

Fares & Prices

Airfares and prices include airport taxes, port and handling charges or other charges when stated and are always subject to Airline/ Supplier availability. Airline/Supplier availability, fare conditions and class of travel can change at any time up to time of final payment. Routing restrictions and other special conditions may apply. Airlines and other Suppliers may withdraw or change their prices without notice before final payment. 


Tailored and Specialised International Tours designed by Sports Travel Managers will be subject to any final price adjustments that are a direct result of adverse and extreme foreign exchange rates deemed excessive and which would jeopardise Sports Travel Managers ability to carry out and provide this service. Sports Travel Managers reserves the right to make these adjustments and will provide notification when they may come into effect. With certain tours Sports Travel Managers may provide a PRICE PROTECTION GUARANTEE that protects a tour price as long as scheduled and/or final payments are made according to the required terms & conditions of the tour booking. Any delay or failure by a client to make these scheduled payments as part of a tour group will make the Price Protection Guarantee 'null and void' for the specific clients, and price adjustments may be enforced to maintain the integrity of the tour. If a tour is rescheduled or the itinerary is changed in any way the original tour price is no longer valid and will be recosted based on current availability and pricing at the time of rebooking. Sports Travel Managers accepts no liability for incorrect information and wording that is sent by sporting clubs to their travelling members who have engaged Sports Travel Managers for services regarding, but not limited to payments, cancellation and change fees, which has not been communicated to us prior to advising their members, and that which is contrary to the specific Terms and Conditions of the relevant booking. These terms and conditions may be relayed via the Travel Invoice, as a signed document of contract of services in conjunction with our booking terms and conditions General Provisions as outlined on this page ( which is downloadable via the above link).



If payment to Sports Travel Managers has not been made by a specific date advised to you, your booking may be cancelled. Deposits merely hold the reservations and do not guarantee prices. Prior to your final payment, suppliers may change prices without notice. We accept no responsibility for loss incurred due to automatic cancellation. Payment can be made by direct deposit into the Sports Travel Managers  account, by cheque (allowing 3 business days for clearance), by credit card (additional fees apply - refer to TravelPay Terms & Conditions), or by cash directly by you to any ANZ Bank throughout Australia. Sports Travel Managers accepts no liability for incorrect information and wording that is sent by sporting clubs to their travelling members who have engaged Sports Travel Managers for services regarding, but not limited to payments, cancellation and change fees, which has not been communicated to us prior to advising their members.

Booking Cancellation and Amendment Charges

Booking cancellation and amendment charges may be payable in respect of certain transactions. These fees may include cancellation fees and, where amendment is permitted, amendment fees. In some cases, Sports Travel Managers may charge cancellation and/or amendment fees in addition to those imposed by travel service providers, especially in relation to specially designed organised tour packages for both domestic and international events. Before entering into a transaction, you should carefully check to see whether any other cancellation or amendment fees apply. These charges can be up to 100% of the cost of the booking. Sports Travel Managers is unable to provide a refund to you until we receive the funds from the relevant travel service provider. Sports Travel Managers accepts no liability for incorrect information and wording that is sent by sporting clubs to their travelling members who have engaged Sports Travel Managers for services regarding, but not limited to payments, cancellation and change fees, which has not been communicated to us prior to advising their members.

Travel Insurance

We strongly recommend travel insurance cover, please advise if you would like us to arrange travel insurance. Some credit card providers include card holder travel insurance. If you pay for all or part of the products and services by credit card, and intend relying on credit cardholder travel insurances, you waive any loss or damage claims against Sports Travel Managers. Should you require documentation or assistance lodging a claim where Sports Travel Managers did not provide the travel insurance, a fee will be payable. As a responsible agent we can only provide general information pertaining to travel insurance coverage and we insist that you speak directly with any travel insurance provider you seek to engage for cover regarding any specific coverage you may require to determine if the cover offered meets your specific needs of your health and safety. Sports Travel Managers receives a commission from preferred partner travel insurance providers.

Travel Warnings

The Australian Government in conjunction with various other worldwide bodies may decide to issue a Government Advisory warning to Australian passport holders not the travel to countries in certain circumstances. In these instances whilst travel to some countries is not advisable and some clauses of the travel insurance coverage may not be effective, we appreciate that some clients may still need to travel to those areas. Whilst we are prepared to make these bookings on our client’s behalf we do so without responsibility or liability. Up to date information is available on the Department of Foreign Affairs website at It is recommended that all Australian travellers register their personal details i.e. passport numbers, contact details in Australia and the countries you will be visiting. Simply register via the website at to utilise this service.

Travel Bans

The governments of countries in conjunction with various other worldwide bodies may decide to ban certain or all travellers from entry in certain circumstances. In these instances, we will not be willing to make bookings on our client’s behalf to travel to those countries. In the event a booking has been made to a country in respect of which a travel ban has subsequently been imposed, Sports Travel Managers has no responsibility or liability for any loss suffered by the customer as a result.

Force Majeure and Limitation on Liability

Sports Travel Managers will not be in breach of these terms and conditions as a result of or liable for any loss suffered by the customer to the extent that loss is wholly or partially caused, directly or indirectly, by an event of force majeure or any act or omission of the customer.

An ‘event of force majeure’ means any occurrence or omission outside a party’s control and includes a physical natural disaster, war or other state of armed hostilities, insurrection, riot, civil commotion, act of public enemies, national emergency, declaration of martial law, epidemic, pandemic or quarantine, restriction, confiscation, nationalisation, requisition, expropriation, prohibition, embargo, restraint or damage to property by or under the order of any government agency, law taking effect after the date of these terms and conditions, strike, lock-out, stoppage, labour dispute or shortage including industrial disputes that are specific to a party or the party’s contractors.


In the event that an accident, disaster or emergency is reported to have occurred in a country where you may be travelling, you authorise Sports Travel Managers to disclose to the Australian Government Department of Foreign Affairs and Trade details of your itinerary (including without limitation, transport and accommodation arrangements) and your contact details within Australia and overseas.

Changes to Terms and Conditions


Sports Travel Managers has the right to change or modify all or any part of these terms and conditions at any time without notice, including with retrospective effect.


© Sports Travel Managers 2014-2020.

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